Description of different Capture Index Field Lists

FileNet Image Services (IS)
- Menu: An index field of type "Menu", is a property that has a list of values associated with it. When a Capture Index field is of type Menu and is associated with a DocClass, the user must select a value from the list provided, in order to populate the field. From the Capture native application, the field will have a drop-down list of values that will be available for the user to select. Only one value is allowed to be selected and the user cannot enter a value that is not on the list.
[Auto-Indexing is supported, if the configured value is a member of the Menu list. If the Auto-Indexing value is not a member of the Menu list, it will be ignored by Capture and the Menu field will be left blank.]

FileNet Content Services (CS)
- Controlled Vocabulary list (CVL): A CVL is like an IS Menu. The user will be able to select from a list of values, in order to populate an index field.
[Auto-Indexing is supported, if the configured value is a member of the list. If the Auto-Indexing value is not a member of the CVL, it will be ignored by Capture and the CVL field will be left blank.]

- Existing Value List (EVL): An EVL is a list of previously entered values of that particular Index Field. EVLs differ from CVLs and Menus, because a user can enter a new value that is not a member of the list. The value must, however, meet the index field conditions (e.g. for Numeric Types, numbers must be entered).
[Auto-Indexing is supported and the value configured does not need to be a member of the EVL]

- Multiple Value Lists (MVL): An index field that is of type MVL, can have multiple lines/values associated with it. For instance, an MVL property named "address" can have the following entry:
IBM Corporation
1 New Orchard Road
Armonk, New York 10504-1722
United States
914-499-1900

With MVLs, a CVL and an EVL can be associated with it. If associated with a CVL, only the values from the CVL can be used to populate the lines of the MVL field.
[Auto-Indexing is supported, however, only the first line will be populated. Other subsequent lines would have to be entered manually. In addition, if a CVL is associated with the MVL, the auto-index value must match one of the values of the CVL; otherwise, it will be ignored, and the MVL field will be left blank.]


FileNet P8 Content Engine (CE)
- Choice List: A Choice List is similar to an IS Menu and a CS CVL. The user will be able to select from a list of values, in order to populate an index field.
[Auto-Indexing is supported, if the configured value is a member of the list. If the Auto-Indexing value is not a member of the Choice List, it will be ignored by Capture and the field will be left blank.]

- Multi-Value field: A Multi-Value field is similar to a CS MVL. Multiple lines of data can be entered in an index field (e.g. just like an address, mentioned above). Similar to a CS MVL field, a Choice List can be associated with a Multi-Value field. In these Multi-Value configurations, the user can only enter data that is part of the Choice List.
[Auto-Indexing is supported in Capture 5.1 and 5.2, however, only the first line will be populated. Other subsequent lines would have to be entered manually. In addition, if a Choice List is associated with the Multi-Value List, the auto-index value must then match one of the values from the list; otherwise, it will be ignored, and the Multi-Value field will be left blank. In Capture 5.0, the Auto-Indexing feature is not available with Multi-Value fields]

Please Note :
Menu Validation-- The Capture client application has an option/feature to associate a CE or IS single value field, with a list. The list is created by a Capture station and is saved as part of the Settings Collection. When a Menu Validation is utilized, the user sees a similar drop-down list (like a CVL or a Choice List), however, this list is not determined by the server but by the Capture Administrator. The list is created when configuring the Index control of a Settings Collection.